Online Help: https://supplierinvoicesportal.group.renault.com/

Supplier Portal Guide:https://suppliers.renault.com/sites/b2b/fr/Help/Documents/Comptabilit%C3%A9/Vendor%20Platform%20Guide.pdf

Renault Vendor Invoices Plateform - PRODUCTION

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INFORMATION ON PERSONAL DATA PROTECTION

Compliance with regulations relating to the protection of personal data constitutes an opportunity to strengthen trust between the Renault Group and its suppliers. Trust being a value that we particularly value, the protection of personal data constitutes one of our ethical references in the conduct of our actions, in accordance with our Group Personal Data Protection Policy accessible by clicking here: https://www.renaultgroup.com/en/our-commitments/the-groupe-renault-and-your-personal-data/

 As part of our commercial relations, the supplier is informed that Renault Group collects and processes identification data (identity, professional contact details and data relating to professional life) of the legal representative and employees of the supplier in contact with the Renault Group, for the purposes of managing its commercial relationship. These processing operations are necessary for the execution of pre-contractual or contractual measures or to meet our legal obligations.

More specifically, the processing of this data pursues the following purposes:

•  Provide supplier selections for the needs of Renault Group
•  Carry out administrative operations related to contracts, orders, receipts, invoices, payments, accounting with regard to the management of supplier accounts.
•  Maintain supplier documentation. 
•  Establish financial and turnover statistics by supplier. 
•  Carry out evaluations (e.g. CSR), audits (e.g. quality) and satisfaction surveys. 
•   Manage disputes. 
•  Carry out commercial operations and organize events.

These personal data may be sent by Renault to its own sub- processors for the aforementioned purposes. 

In accordance with regulations, Renault Group undertakes to only retain this personal data for as long as necessary to achieve the objective pursued.

In order to determine this duration, the Renault Group takes into account in particular the following elements:

•  The need to keep a certain history of its interactions with its suppliers. 
•  Good management of the commercial relationship. 
•  Its legal or regulatory obligations.

When Renault Group no longer needs to use this personal data, it is deleted from its systems and records or made anonymous so as to no longer allow identification. However, Renault Group may be required to keep some of this personal data in archives in order to be able to respond to any legal action, for the limitation period provided for by applicable legislation.

Renault Group works to ensure the security of all of your personal data is ensured throughout the duration of their retention, in particular against any unauthorized use or disclosure. To do this, the Renault Group implements physical and logical security measures adapted to the sensitivity of the personal data and the processing carried out, and in accordance with the rules of the art and the standards imposed on it.

The supplier undertakes to immediately inform the Renault Group of a request from a data subject, or from an administrative or judicial authority relating to personal data processed by the Renault Group.

The supplier also undertakes to inform its SAM in the event of modification of the personal data of its legal representatives or employees as well as in the event of their departure, in order to allow Renault to modify or purge its personal data in accordance with the applicable data protection regulations.

Under the applicable data protection regulations, as legal representatives or employees of the provider, you can access the data concerning you, rectify it, request its erasure or exercise your right to limitation of the processing of your data. You can exercise these rights over your data at any time by providing proof of your identity, by sending us an email to dpo@renault.com and specifying the name and address of the company of which you are representatives.

You also have the right to contact the Data Protection Authority in your country to file a complaint against the data protection and privacy practices of Renault Group. We encourage you to contact us before making any complaints, so that we can try to resolve your problem together.